Bonsai Leadership Group is honored to support Beyond Carbon Fund and Beyond Carbon Action Fund in the search for a Grants Manager.

ABOUT BEYOND CARBON FUND & BEYOND CARBON ACTION FUND

The Beyond Carbon Fund and its sister 501(c)(4), Beyond Carbon Action Fund, are a nationwide initiative aimed at ending our dependence on fossil fuels and advancing the transition to a 100% clean energy economy. The Beyond Carbon Fund and Beyond Carbon Action Fund deploy resources to address the emissions driving climate change in the US, address pressing challenges by leveraging unique positions and expertise, and support and work alongside organizations by continually assessing their impact.

Beyond Carbon Fund, a project of New Venture Fund, and Beyond Carbon Action Fund, a project of Sixteen Thirty Fund, are regranting partners working with advocates around the country to build on the leadership and climate progress underway in our states and communities.

THE OPPORTUNITY

The Grants Manager will play a critical role in strengthening and managing the grantmaking operations of Beyond Carbon Fund and Beyond Carbon Action Fund. Reporting to the Director of Grants and Operations, this person will help ensure that grants and contracts move through the full lifecycle with accuracy, timeliness, strong communication, and clear systems of accountability.

The strongest candidate will have hands-on experience with grantmaking operations, strong systems instincts, exceptional attention to detail, and the ability to distill clarity from many moving pieces. The person in this role must be comfortable working with internal staff, fiscal sponsor teams, grantees, vendors, and legal reviewers while keeping processes moving in a fast-paced and evolving environment.

This is an ideal opportunity for an experienced grants administration or grantmaking operations professional who enjoys building order, attending to detail, resolving errors, improving processes, and making it easier for the program, operations, legal, and finance departments, as well as external partners, to do their best work.

KEY RESPonsibilities

Grants Lifecycle Management

• Manage and monitor grants and contracts throughout the full grantmaking lifecycle, including proposal intake, review, approval, award, payment, reporting, amendments, and closeout.

• Track the status of grants, contracts, reports, invoices, amendments, and related documents across internal and fiscal sponsor systems and ensure grants move through the review and approval process in a timely and accurate manner.

• Coordinate with program staff to support proposal review, grantee reporting, grant amendments, scopes of work, and related documentation.

• Review grantee reports for completeness, identify missing information, surface questions, and route materials to the appropriate staff members.

• Ensure grants and contracts are processed, documented, approved, and closed out in alignment with internal policies, fiscal sponsor requirements, and compliance expectations.

Fiscal Sponsor Coordination and Follow-Up

• Serve as a primary grants and contracts liaison with fiscal sponsor account teams, including contracts, finance, and related departments.

• Track fiscal sponsor response timelines and proactively follow up when proposals, agreements, contracts, invoices, reports, or payments are delayed.

• Ensure fiscal sponsor systems and records align with internal tracking systems and documentation.

• Communicate with fiscal sponsor staff to resolve questions, clarify requirements, and move work forward.

Grants Systems, Data, and Documentation

• Maintain accurate and up-to-date grant and contract records in Airtable, Google Drive, fiscal sponsor systems, and other relevant tools.

• Ensure grant files, proposals, budgets, reports, agreements, invoices, amendments, payment records, and related documents are complete, organized, and saved in the appropriate locations.

• Support data integrity across systems by identifying missing, inconsistent, duplicative, or outdated information.

• Create and maintain dashboards, reports, trackers, templates, and workflow tools that support grantmaking, reporting, payment tracking, and decision-making.

• Support improvements to grantmaking systems and processes, including forms, workflows, coding structures, reporting fields, documentation practices, and staff guidance.

Grantee, Vendor, and Internal Communications

• Monitor and manage grants and invoices inboxes, ensuring timely responses, clear routing, and appropriate follow-up.

• Communicate with grantees and vendors about reports, invoices, payment status, missing materials, deadlines, and process questions.

• Liaise with program staff to clarify grant purpose, reporting expectations, proposal details, contract scopes, and amendment context.

• Provide the Director of Grants and Operations with progress updates, including status, risks, pending decisions, and recommended next steps.

Compliance and Quality Control

• Support compliance tracking for both 501(c)(3) and 501(c)(4) grantmaking activities, including politically allowable dollars and other c4-specific grantmaking considerations.

• Review proposals, reports, contracts, amendments, and related materials for completeness, consistency, and potential compliance flags.

• Identify language, coding, documentation, or reporting issues that require legal, fiscal sponsor, or Director-level review.

• Maintain confidentiality and exercise sound judgment when handling sensitive grantee, vendor, legal, financial, and organizational information.

Process Improvement and Team Support

• Identify opportunities to improve the grantmaking lifecycle, including intake, review, approvals, documentation, payment tracking, reporting, and closeout.

• Develop clear processes, templates, guidance, and documentation for staff involved in grantmaking and contract workflows.

• Support staff in understanding and using grantmaking systems, tools, and workflows.

• Create structure where needed while remaining flexible in a growing and evolving organization.

QUALIFICATIONS & EXPERIENCE

Candidates from a range of backgrounds are encouraged to apply. The ideal candidate offers many of the following attributes and skills described below, but need not possess them all for consideration:

• 7+ years of experience in grants management, grants administration, grantmaking operations, philanthropic operations, or a closely related function within a 501(c)(3), 501(c)(4), foundation, public charity, fiscal sponsor, regranting organization, or philanthropic intermediary.

• Experience managing or supporting the lifecycle of grants, including proposal intake, review, approval, award, payment tracking, reporting, amendments, and closeout.

• Hands-on experience using grantmaking systems, CRMs, databases, or structured tracking tools such as Fluxx, Salesforce, Foundant, SmartSimple, Blackbaud Grantmaking, GivingData, Airtable, or similar platforms.

• Advanced project management skills, with the ability to manage multiple grants, contracts, reports, invoices, timelines, stakeholders, and follow-up needs simultaneously.

• Strong systems orientation, with the ability to improve workflows, maintain clean data, create trackers, support dashboards, and strengthen documentation practices.

• Exceptional attention to detail, including the ability to identify errors, inconsistencies, missing information, unclear language, and process gaps.

• Excellent written and oral communication skills, with the ability to communicate clearly and professionally with grantees, vendors, fiscal sponsor staff, legal reviewers, program staff, and internal leaders.

• Ability to work independently, take ownership of assigned work, and move processes forward without waiting for step-by-step direction.

• Comfort working in a fast-paced, evolving environment where systems, structures, responsibilities, and priorities may shift over time.

• Strong interpersonal skills and the ability to build trust with internal and external partners through responsiveness, accuracy, follow-through, and sound judgment.

• Ability to maintain confidentiality and exercise discretion with sensitive organizational, legal, financial, and grantee information.
  

TRAVEL

Approximately 5% of time will be spent traveling within the U.S. for staff meetings and retreats.

LOCATION

This is a remote, U.S.-based position with a preference for the Senior Executive Administrative Assistant to work East Coast business hours.

COMPENSATION & BENEFITS

The salary range for this position is $110,000 to $125,000 annually, with an anticipated starting salary dependent upon the qualifications and experience of the hired candidate.

• In addition, Beyond Carbon Fund and Beyond Carbon Action Fund offer a comprehensive benefits package that includes:

• 100% employer-paid health, dental, and vision insurance for employees (and their families).

• Enrollment in a 401(k)-retirement plan with eligibility for 3% automatic contribution and up to 3% employer match on 401(k) contributions.

• Two hundred (200) hours of vacation time, 80 hours of health leave, up to 16 hours of casual leave, and 20 hours of volunteer leave annually.

• Thirteen (13) paid holidays throughout the calendar year.

• Twelve (12) weeks of paid family and medical leave after 90 days of employment.

• Monthly internet and fitness benefits and cell phone reimbursements.
  

HOW TO APPLY

Bonsai Leadership Group has been exclusively retained for this national search. For consideration, submit your resume and a compelling cover letter outlining your qualifications and interest by joining the candidate pool here. Applications will be reviewed and evaluated as received.

All applications, nominations, inquiries, and discussions will be considered strictly confidential.

If you need an accommodation to submit your materials, please contact us at careers@bonsaileadershipgroup.com. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

HIRING STATEMENT

Beyond Carbon Fund is a project of New Venture Fund (NVF), a 501(c)(3) public charity that incubates new and innovative public-interest projects and grant-making programs. NVF is committed to attracting, developing, and retaining exceptional people and to creating a work environment that is dynamic, rewarding, and enables each of us to realize our potential. NVF’s work environment is safe and open to all employees and partners, respecting the full spectrum of race, color, religious creed, sex, gender identity, sexual orientation, national origin, political affiliation, ancestry, age, disability, genetic information, veteran status, and all other classifications protected by law in the locality and/or state in which you are working.

E-VERIFY

NVF participates in E-Verify and will provide the federal government with employees’ Form I-9 information to confirm authorization to work in the United States. Job candidates and employees authorized to work in the United States may not be discriminated against on the basis of national origin or citizenship status.